Every feature is designed to save your finance team time and eliminate manual errors. Explore the modules that make Smartly the leading accounting platform for Zambian businesses.
Feature deep dive
Create branded invoices and quotations from your client database, auto-fill item lines, and send directly as PDF. Issue credit notes and manage the full invoice lifecycle from draft to payment.
Sequential invoice numbers generated automatically. No duplicates, no gaps.
One-click PDF generation with your company logo and branding.
Issue credit notes against any invoice and track adjustments against client balances.
See at a glance which invoices are paid, pending, or overdue across all your clients.
Record client payments against invoices, generate client account statements, and maintain a clear picture of your receivables at all times. Never chase a payment twice.
Record partial and full payments against any invoice with date, method, and reference.
Generate PDF account statements for any client covering any date range.
Ageing reports and payment summaries that your accountant will love.
Record operating expenses against categories and suppliers, maintain a supplier database, and get a clear cost picture for every month and fiscal period.
Maintain a full supplier database and track expenses by vendor for accurate cost reporting.
Categorise costs by type — rent, salaries, utilities, travel — for granular P&L analysis.
All expenses are tied to fiscal periods, making year-end and management reports accurate.
A complete chart of accounts with asset, liability, equity, revenue, deposits, receivables, and tax account types. Manual journal entries for full control over your general ledger.
Customisable account hierarchy covering all standard Zambian accounting categories.
Create manual GL entries for adjustments, accruals, and corrections.
Register, categorise, and track company assets separately from your expense ledger.
Export professional-grade financial statements in PDF and Excel format. From monthly management accounts to full-year audited financials — Smartly has you covered.
Monthly and annual P&L with revenue breakdown, cost categories, and net profit.
Visual dashboards with revenue trends, expense analysis, and cash flow charts.
Download any report as a professionally formatted PDF or editable Excel spreadsheet.
Smartly connects directly to the ZRA Smart Invoice VSDC endpoint. Submit invoices to ZRA in real time, switch between sandbox testing and live production, and stay compliant without lifting an extra finger.
Every invoice optionally submitted to ZRA's VSDC system at the moment of issue.
Test your workflows in ZRA's sandbox environment before switching to live production.
Define your company's fiscal year, lock closed periods, and manage period-end processes correctly.
Platform capabilities
Branded PDF invoices and quotations
Credit notes against any invoice
Client account statements (PDF)
ZRA Smart Invoice submission
Zambian Kwacha (ZMW) default currency
Multi-currency support
Profit & loss, balance sheet reports
Excel export for all reports
Role-based access control
Fiscal year & period management
Company branding & logo on documents
Web, mobile & desktop apps
Supplier & expense management
Asset register & tracking
MTN / Airtel / Visa / Zamtel payments
Live demo
Tell us about your business and we'll show you exactly how Smartly fits your workflow — at no cost and no obligation.